Author Guide

COMMUNICATING WITH US

We encourage you to communicate with us during your submission process! To do so, please use our Contact Us form.

To check the status of your submission, please e-mail us and provide your first and last name, and the title of your work.

GENERAL INFORMATION

Copyright 

Upon submission and acceptance of your work, the copyright of all accepted material will be held by theBolus.org. If you wish to use your work in other publications, you must request to obtain written permission from theBolus.org. Please submit your requests through email and provide the following:

  1. Your first and last name;
  2. Your association to the work (primary author, primary investigator, etc);
  3. Title of work;
  4. Reason for use of work in other publications;
  5. Specify the extent of use (specific paragraph, segment, data, media, etc)
  6. Name of other publication entity (journal name, etc);
  7. Name of other publication’s editor;
  8. Editor’s email address, and phone number (if available);

Your permission will be granted after close review by our editorial team and confirmation with the editorial team of the other entity you wish to publish your work with.

Article Types & Requirements

Case Studies are original articles which illustrate a topic in medicine that is rare or unique. Such articles must contain the following components:

       1. Title page

  • Title of case study;
  • A short description of case study topic and its contribution to science and medicine;
  • Disclosure of any conflicts of interest amongst authors including financial. Example:
    • [name of author 1]: provided monetary contribution to project;
    • [name of author 2]: no conflicts of interest;
  • Corresponding author contact information
    • Name, date, email, mailing address;

      2. Manuscript

  • Title of case study;
  • Names of authors starting with primary author, ending with primary investigator;
  • Credentials of authors (MD, DO, PhD, MS, BS, etc);
  • Author affiliation(s) – (institutions, etc);
  • Abstract (non-structured) – Word limit: 250, single-spaced, font size: 12;
  • Keywords – five to ten keywords;
  • Case description – double-spaced, font size: 12;
  • Discussion/Conclusion – double-spaced, font-size: 12
    • Must include brief mention of contribution to science and medicine;
  • References – Limit: 12;
  • Figures, Tables, Images, Videos, and other media
    • Must be numbered, include title and caption;
    • Images and figures must be at least 200 dpi;
    • Video and audio must be in MPEG or MP3 format and less than 5 MB;
    • Please email prior to submitting if your media is larger than 5 MB;

Opinions/Reflections/Letters-to-the-Editor (Perspectives): theBolus.org is a free open-source resource that promotes self-expression. Therefore, we encourage our users world-wide to submit their opinions and reflections as they continue in their academic and professional careers. We also encourage our users to submit their reactions to our online content. Your submission must contain the following components:

       1. Title page

  • Title of opinion/reflection/reaction;
  • If a Letter-to-the-Editor:
    • Title of original article on theBolus.org;
    • URL/Link to original article on theBolus.org;
    • Date of original article;
  • A short description of your opinion/reflection/reaction and its significance;
  • Disclosure of any conflicts of interest. Example:
    • [name of author 1]: a member of pharmaceutical company X;
    • [name of author 2]: no conflicts of interest;
  • Corresponding author contact information
    • Name, date, email, mailing address;
  • Post Anonymously? Select: Yes/No;

       2. Manuscript

  • Title of opinion/reflection/reaction;
  • Name of author and contributing authors (primary author first);
  • Credentials of author(s) (MD, DO, PhD, MS, BS, etc);
  • Author affiliation(s) – (institutions, etc);
  • Article – Word limit: 1,000, single-spaced, font size: 12;
  • Keywords – five to ten keywords;
  • Discussion Question(s);
    • Must ask at least one discussion question for the topic of article;
  • References (optional) – Limit: 12;
  • Figures, Tables, Images, Videos, and other media
    • Optional and therefore must justify the need;
    • If from another publication, please provide written permission to reprint from original publisher;
    • Must be numbered, include title and caption;
    • Images and figures must be at least 200 dpi;
    • Video and audio must be in MPEG or MP3 format and less than 5 MB;
    • Please email prior to submitting if your media is larger than 5 MB;

Evidence-Based Clinical Medicine (Clinical News): The Clinical News category contains evidence-based clinical medicine, such as diagnosis and treatment guidelinesYour submission must contain the following components:

       1. Title page

  • Title of article;
  • A short description of your article and its significance;
  • Disclosure of any conflicts of interest. Example:
    • Conflicts: a member of the pharmaceutical company X;
  • Corresponding author contact information
    • Name, date, email, mailing address;
  • Post anonymously? Select: Yes/No;

       2. Manuscript

  • Title of article;
  • Name of author;
  • Credentials of author(s) (MD, DO, PhD, MS, BS, etc);
  • Author affiliation(s) – (institutions, etc);
  • Article – Word limit: 1,000, single-spaced, font size: 12;
  • Keywords – five to ten keywords;
  • References (REQUIRED) – Limit: 12;

News articles: Our goal is not to recreate journalism or the newspaper. We acknowledge that many well-respected medical news resources exist. However, our goal is to provide level-appropriate healthcare and medical news for students which provide a short-but-sweet report of a topic. We strive to educate our readers with background information in addition to the current topic so that readers do not feel as though they must refer to other sources to fully understand the topic.

To become a news columnist for theBolus.org, please register as a user, then visit our application page and submit your application.

We will then provide further information through email!

 

PUBLICATION PROCESS

Submitting

All text documents must be submitted in Microsoft Office Word format (.doc) or (.docx). Please compile all parts into one complete Word document based on the requirements above. We prefer your figures, tables, and images to be in your manuscript document after your references, however you may upload them separately. If you require uploading more than five media files, please contact us.

To submit your work, please visit our submit page, and further select the appropriate article type which you are interested in submitting.

Once you have navigated to the appropriate submission form, please complete the requested information and click submit. Please note that you may or may not receive a confirmation message on the website. However, you will receive a confirmation email if your manuscript has been submitted successfully. Please wait for our email and check your “Spam Folder” before resubmitting your work!

Correspondence

Throughout the publication process, we may contact you to clarify issues or to make corrections on your submitted manuscript. All corresponding authors must submit a valid email address for such correspondence.

Timeline

From the submission of your work to the acceptance for publication usually takes less than two weeks. Once your work has been accepted for publishing, please allow at least one week for the completion of the process. If you have not heard from us or seen your work published after this time period, then please contact us!

Plagiarism

theBolus.org is dedicated to preserving the integrity of your profession and career in addition to the integrity of evidence-based medicine. Therefore, we will take many steps to ensure that published work has not been plagiarized during our publication process. If you are aware of plagiarism on our website, please let us know!

Disclosure 

Please note that theBolus.org reserves the right to deny the publication of submitted work if we believe that the submitted manuscript does not meet our requirements. However, we will work with you on your submission to ensure your success and satisfaction.

theBolus.org also reserves the right to deny the publication of submitted work if we believe that the submitted work does not match our mission, goals, terms, and policies or benefit our users. If such situations should arise, we will provide an explanation to the corresponding author.

If you have any questions, please contact us!